ARRANGEMENT OF ELECTRONIC DISSEMINATION OF CORPORATE COMMUNICATIONS
Pursuant to Rule 2.07 of the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the "Listing Rules") under the expansion of paperless listing regime and electronic dissemination of corporate communications that came into effect on 31 December 2023, SSY Group Limited (the "Company") is writing to inform its shareholders ("Shareholders") that the Company has adopted electronic dissemination of corporate communications (the "Corporate Communications" (Note 1)).
Please note that both the English and Chinese versions of all Corporate Communications will be available on the Company's website at www.ssygroup.com.hk and the website of Hong Kong Exchanges and Clearing Limited at www.hkexnews.hk. A notice of publication of Corporate Communication (the "Notice of Publication"), in both English and Chinese, will be sent by the Company to Shareholders by email (if Shareholders have provided a valid email address) or by post (if the Company does not possess the functional email address of Shareholders) on the publication date of the Corporate Communication. To support environmental protection, save costs and enhance efficient communication between the Company and Shareholders, the Company intends to send all future Actionable Corporate Communications (Note 2) to Shareholders individually in electronic form by email.
To ensure timely receipt of the latest Notice of Publication and/or Actionable Corporate Communications, the Company recommends (i) registered shareholders to provide the Company with their email addresses at any time in future by reasonable notice in writing to the Company's Hong Kong branch share registrar, Computershare Hong Kong Investor Services Limited by post to 17M Floor, Hopewell Centre, 183 Queen's Road East, Wan Chai, Hong Kong or by email to ssygroup. firstname.lastname@example.org (the "Share Registrar"); and (ii) Non-registered Shareholders (Note 3) to contact their bank(s), broker(s), custodian(s), nominee(s) or HKSCC Nominees Limited through which their shares are held (collectively, the "Intermediaries") for the necessary arrangement and provide a functional email address designated for the purpose of electronic communication to them, the information will be provided to the Company via the Intermediaries.
If the Company does not receive a functional email address in Shareholders' reply, until such time that the functional email address is provided to the Share Registrar, Shareholders will (i) be unable to receive any Notice of Publication and/or Actionable Corporate Communications by email and (ii) the Company will send the Notice of Publication and/or Actionable Corporate Communications in printed form in the future.
While the Company will use reasonable efforts to send future Actionable Corporate Communications and/or Notice of Publication to Shareholders using the email address provided by Shareholders, Shareholders shall be solely responsible for the functionality of the email address provided for the purpose of receiving all future Actionable Corporate Communications and/or Notice of Publication. All future Actionable Corporate Communications and/or Notice of Publication will be deemed to have been duly received by Shareholders and the Company will be considered to have been duly discharged of and released from its obligations thereof if the Company has sent such Actionable Corporate Communications and/or Notice of Publication to the email address provided by Shareholders without receiving any message or indication of non-delivery.
Shareholders who wish to receive the Corporate Communication(s) and Actionable Corporate Communications in printed form may submit the request by providing reasonable prior notice in writing to the Share Registrar. Each request for Corporate Communications and Actionable Corporate Communications in printed form will be valid for a fixed period of one year starting from the receipt date of instruction, until such instructions are otherwise revoked or superseded during the term.
Shareholders are entitled at any time by reasonable notice in writing to the Company's Share Registrar or by email to email@example.com to change their choice of communication channel or language(s).
- "Corporate Communication" means any document issued or to be issued by the Company for the information or action of holders of any of its securities, including but not limited to (a) an annual report; (b) an interim report; (c) a notice of meeting; (d) a listing document; (e) a circular; and (f) a proxy form.
- "Actionable Corporate Communication" means any Corporate Communication that seeks instructions from the Company's securities holders on how they wish to exercise their rights or make an election as the Company's securities holder, including but not limited to (a) election forms in connection with a dividend payment (e.g. choice of scrip or cash dividend, currency); (b) excess application forms in connection with a rights issue or open offer; (c) application forms for assured entitlement under an open offer; (d) blue application forms for a preferential offering; (e) pink application forms for employee reserved shares; (f) acceptance forms in connection with takeovers, mergers and share buy-backs (including acceptance forms in general offers and acceptance and approval form in partial offers); and (g) provisional allotment letters in connection with a rights issue.
- "Non-registered Shareholder(s)" means such person(s) or company(ies) whose shares in the Company are held in The Central Clearing and Settlement System and who has notified the Company from time to time through Hong Kong Securities Clearing Company Limited to receive Corporate Communications.